Style Guide

Introduction

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Approach

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Rules

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Rule 1. Statements must follow a consistent format to be parallel to each other.

Statements are meant to be written to be referenced individually and, therefore, do not need to be novelly constructed like a written novel. Using a formulaic approach to write statements will ensure users can recognize and understand statements quickly.

Actions:

Policy: {Subject} {Action} {Desired Outcome} Guidance: [Guidance] Standard: {Subject} + {Action} + {Rule}

Rule 2. Concise

The goal of concise writing is to use the most effective words. It’s not always about having the fewest words; rather, it’s about choosing the strongest ones. By deliberately selecting impactful words, we create writing that is both clear and readable. Imagine it as trimming away unnecessary clutter to reveal the essence of our message.

Actions:

1. After a statement is drafted, review each word and ensure its foundational to the understanding. Eliminate words like all, very, ______.

2. Policies must not exceed two sentences in length

Rule 3. Write statements using 8th-grade writing levels.

Policies and standards should not be highly technical or legal in wording. While there are limited benefits to having precise and complex language, the net value is negative due to having statements that are written for the author vs. the reader.